ROLE AND RESPONSIBILITIES

The incumbent is responsible for the following roles and responsibilities, in compliance with the management system in place, while contributing to its preventive and continuous improvement.

• Manage the centralized email inbox.

• Process requests to open, reactivate, modify, and close employee files.

• Prepare and process weekly payroll for unionized CCQ employees, non-unionized employees, including the issuance of pay slips manually.

• Respond to employee inquiries regarding payroll.

• Process and correct payroll information.

• Review timesheets and employee expense accounts, obtaining necessary validations.

• Issue Records of Employment (ROE) and handle CCQ terminations.

• Process government remittances: provincial and federal source deductions (DAS), FTQ, CCQ reports, and FTQ reports.

• Maintain up-to-date records of government remittances.

• Match purchase orders with supplier invoices.

• Process accounts payable and ensure supplier payments.

• Prepare T5018 slips.

• Reconcile corporate credit cards and employee expense accounts.

• Verify supplier account statements.

• Allocate expenses to projects.

• Validate required documents (waivers, statutory declarations, etc.) for disbursement release.

• Prepare and issue final client invoices.

• Manage outstanding deposits with daily follow-ups.

• Make bank deposits.

• Perform any other related tasks.